SURJ Bay Area (SURJ) is a not-for-profit campaign that operates the surjbayarea.org website. Our goal is to move white people to act as part of a multiracial majority for racial justice with passion and accountability.
This policy explains how we protect the personal information of people who use our website. SURJ values and respects the privacy of our members. We believe you have a right to control how your personal information is collected and used. Except where we get your consent, we will not share your personal information with unaffiliated organizations.
What information do we collect?
SURJ collects limited information about our members and supporters such as name, contact details, and how you came into contact with us. We collect this information in a range of different situations, such as when someone visits our website, when they sign a petition or form, when they join a conference call or (sometimes) come to a chapter event. Our information systems also collect information about the way that you use our website, so that we can continue to improve our website and our work.
How do we use your personal information?
We ask for your personal information so that we can stay in contact with you and let you know of new opportunities to take part.
When might we give anyone else access to your personal information?
We do not hand our membership lists over to other groups, with the exception of our affiliated 501c3 organization, SURJ Action. From time to time we might let you know about an exciting or important campaign or action being run by a partner organization. When we do this, SURJ will notify its membership via email or other means but will not hand over member information without consent.
For our campaigns to be effective, it is important that our members and supporters make a public stance for racial justice. So if you participate in specific campaign actions such as adding your name to a petition, uploading content to our site or writing a letter to a news media organization, your information may be available publicly on our website. We may also include on our website your comments, along with your first name, last initial, and where you are located (city or state).
Like many organizations we use specialist service providers to help run parts of our operations. This means that for us to run our normal operations, service providers such as web hosts and email or SMS providers will sometimes need access to the database we hold on our members. We require them to keep this information confidential.
The exceptional situations when SURJ might disclose information about you include when it is required by law, when it is necessary for something you have requested from us and when necessary to protect someone’s safety, rights or property.
Use of our website email tool
In some campaigns, we offer a function in which members can write a message to their elected officials, a company CEO, a news organization or other decision makers. These messages are sent in your name, with your contact information such as your email address as the return address. Please review the content of these messages carefully because as they are sent from your email address and not from SURJ, you are responsible for the content of these messages.
How can you stop receiving email from SURJ?
If at any time you would like to unsubscribe from our email list, you may do so by clicking http://www.surjbayarea.org/unsubscribe.
If you make a financial transaction with SURJ, your credit card or other payment information will be used only for this transaction through our secure online payment system. SURJ does not retain payment information without your consent.
How does SURJ keep your information secure?
SURJ endeavors to take all reasonable steps to keep secure any information that we hold about you, and to keep this information accurate and up to date. Your information is transmitted internationally to be stored on secure servers that are protected in controlled facilities. We require our employees, account users, and data processors to respect the confidentiality of any personal information.
What technologies do we use to analyze traffic on the SURJ website?
Like most websites, we collect basic web traffic information (such as IP addresses) to monitor overall usage of our site. This helps us understand traffic patterns and know if there are problems on the site. We use embedded images in emails to track open rates, so that we can know what issues members support most strongly and we can learn better how to keep members of our movement engaged for racial justice. We also use URLs (website links) in emails with an identifier that allows us to correctly identify the person who takes an action using a web page, so we can know who are our most active members and what campaigns they support.
We do not intend to solicit personally identifying information from children. Visitors who are under 13 years of age should ask their parent or guardian for guidance before they enter any personal information on our website.
Gaining access to your information
If at any time you want to know exactly what personal information SURJ holds about you, you are welcome to request access to your record by emailing firstname.lastname@example.org. As a standard procedure to protect anybody else gaining access to your personal information, we will ask for some proof of your identity before disclosing this information to you.
Links to other websites
The SURJ website contains links to other websites. SURJ is not responsible for the practices or privacy policies of those sites.
User generated content
When you agree to make copyrightable User Content available on the SURJ website, you retain ownership of any copyright you claim to your User Content. You also represent and warrant that – with respect to all User Content that you publish, disseminate, and/or otherwise make available through the website – (a) you have all the rights and licenses necessary to use, reproduce, publish, display publicly, perform publicly (including by means of digital audio transmission), distribute, and/or otherwise exploit such User Content (and to grant to SURJ the licenses set forth in this Agreement), and (b) the User Content will not infringe or otherwise violate the rights of any third party including, but not limited to, the copyright, trademark, privacy, and/or publicity rights of any third party.
By submitting User Content as set forth above, you hereby do and shall grant to SURJ (and its successors, assigns, partners, affiliates, and third party service providers) a worldwide, non-exclusive, perpetual, irrevocable, royalty-free, fully paid, sublicensable, and transferable license to use, reproduce, modify, create derivative works from, distribute, publicly display, publicly perform (including by means of digital audio transmission), and otherwise exploit your User Content on and in connection with the website and for any purpose and in any medium, by any means currently existing or yet to be devised. You also hereby do and shall grant to each user of the website a non-exclusive license to access and view your User Content through the website, and to use, reproduce, modify or create derivative works based thereon, distribute, publicly display, and publicly perform (including by means of digital audio transmission) such User Content as permitted through the functionality of the website.